[OpenID board] Usage of the Public and Private Board Mailing Lists

[Nat]

What about making the motion to conduct the conversation in private  
list and only when accepted can proceed.

So the thread in private list always start from a motion. It should  
include the sunset for the thread as well.

=nat at Tokyo via iPhone

On 2009/08/12, at 8:39, David Recordon <david at sixapart.com> wrote:

> While this was a hot topic of discussion around the Board election  
> almost a year ago, we as an organization seem to have slipped back  
> into a pattern of using the board-private mailing list in many  
> situations where it is unnecessary to do so.  I would like to see us  
> discuss our existing board-private usage policy (http://wiki.openid.net/board-private 
> ) in an upcoming Board meeting, evolve it if necessary, and  
> ultimately have the current Board ratify an appropriate policy.  Not  
> only is this important to myself, but members have also expressed  
> concerns multiple times over a lack of transparency within the  
> Foundation.
>
> The current policy states:
>> The board-private mailing list is a hidden mailing list for  
>> conducting certain types of sensitive conversations pertaining to  
>> the responsibilities of the OpenID Foundation and its board. The  
>> list should be used sparingly and only under certain circumstances.
>>
>> New issues should be submitted to the public board mailing list,  
>> and ongoing updates about its pending resolution should be made  
>> public. The work to resolve an issue may be best be kept to the  
>> board-private list.
>>
>> Dick Hardt provides the following examples of private conversations:
>>
>>    • Executive Director candidates and their status while recruiti 
>> ng and negotiating with them. Often people are employed somewhere  
>> else, so public disclosure is inappropriate.
>>    • Recruitment of new corporate board members. Companies will us 
>> ually want to (or for compliance, may have to) control disclosure  
>> of joining the OpenID Foundation. It may be part of a larger strat 
>> egy that they want to control the disclosure of.
>> These conversations are examples that should be kept to public  
>> mailing lists:
>>
>>    • OIDF is looking for a new ED, a new ED has been hired
>>    • OIDF is recruiting additional corp board members, a new corp. 
>>  board member has joined (but not to be disclosed until they are o 
>> k with it)
>> Martin Atkins has said that "there is a standing policy that  
>> everything sent to the private list must begin with a justification  
>> for it being private. Other board members can and often do reject  
>> these justifications and the discussions move to the public list."
>>
>
> Thanks,
> --David
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